Upcoming leases
Look ahead to expirations and begin renewal discussions, evaluate tenant needs, and plan marketing with time to act.
Commercial property management in Pasadena, the San Gabriel Valley and Southern California
Stay ahead of what’s next
for your property.
Hands-on attention to your building. A clear view of its finances. And a leasing strategy that starts before a space becomes vacant.
We provide commercial property management for owners in Pasadena and throughout the San Gabriel Valley, with select assignments elsewhere in Southern California. We manage office, retail and industrial buildings, and we do not offer apartment or residential property management. On-site service depends on the contractors we have in your area, and we will tell you before you sign whether we have them.
Discuss your propertyOwner visibility · PropCoreMGT
See the next lease decision coming.
MacVaugh developed PropCoreMGT from its experience managing commercial properties and uses it to give property owners a clearer view of their investments — including occupancy, upcoming lease expirations, rental income and property financial activity. The dashboard supports our team’s work; it does not replace the judgment and follow-through behind a good management decision.
Rent at risk puts a dollar figure alongside expiring leases. It is the rental income associated with those leases—not a prediction that the income will be lost.
Rental income exposure
Understand how much income is tied to upcoming expirations, then prioritize the decisions that matter most.
Vacancy & tenant mix
Connect available space with a leasing strategy that considers the building, neighboring businesses, and the wider district.
Financial administration and owner reporting
The numbers, in context.
Property reporting should help you ask better questions: What has been billed? What remains unpaid? Which transactions need attention? PropCoreMGT’s financial view organizes invoices, receivables, bank activity, and tenant recoveries so our team can explain the position of your property.
We manage the collection, organization and reporting of property financial information. Your accountant remains responsible for accounting, tax and other professional accounting matters.
A team behind the dashboard
Day-to-day care. Long-term perspective.
Operations
Building operations, maintenance coordination, tenant communication, oversight of improvements, and a vendor and contact directory kept per building.
Lease administration
Rent schedules and escalations, options and end-of-term plans, holdover and month-to-month handling, security deposits held and settled on their own ledger, and lease documents filed and abstracted.
Financial administration
Rent and expense administration tied to the property’s bank activity: tenant invoicing from the rent schedule, rent collection and receivables, online tenant payments, vendor invoices, operating-expense estimates, and CAM reconciliations with tenant statements where the leases provide for them.
Owner visibility
The owner dashboard shows rent as of today, delinquency, expenses, projected NOI, vacancy and availability, and lease rollover exposure. The reports below can go out on the schedule you choose.
Owner reports
What you can ask for, by name.
Rent roll and occupancy · rent collection and receivables status · income and expense reporting · property cash activity and transaction reporting · operating-expense reporting · capital-improvement reporting · lease expirations and upcoming events · owner summary. CAM reconciliations are provided where the leases call for them.
We manage multi-tenant office and retail buildings today, including 650 Sierra Madre Villa in Pasadena, where we handle both leasing and management. Owners of the buildings we manage are never named on this site.
Let’s talk about your building
What would better management look like for you?
Tell us about your property, your current challenges, and your ownership goals. When we take over from an owner or a prior manager we ask for the current rent roll; leases and amendments; tenant contacts; security-deposit records; tenant balances and receivables; vendor and service contracts; maintenance and repair history; insurance, property-tax and utility information; existing budgets and financial reports; capital-improvement information; and plans, warranties and other important property records — and we have started assignments with nothing but a signed lease.